Purchase Order

Key Features:
- Repeat orders
- "Invoice to" and "Ship-to" address file
- Automatic calculation of line item extensions,
sales tax and purchase order totals
- Nine user defined terms code (i.e. NT=NET)
- Daily backup via menu steps
- Automatic incrementing of purchase order
number

Following are the reports and forms
generated by the Purchase Order system:

Purchase Order Detail
- Date range options
- All, open or overdue purchase orders
- 7 Sort Selections:
     Item #; purchase order #; requisition #;
     authorized buyer; vendor; date requested;
     order date.

When adding a purchase order, the following processing steps are available:
- Adding vendors (in Accounts Payable or
Purchase Order)
- Add "Ship-to" addresses (if necessary)
- Add repeat orders (if necessary)
- Add inventory items (in Inventory or
Purchase Order)
- Add purchase orders
- Print purchase orders
- Add invoice information

-Purchase Order Detail report can list both open
and closed purchase orders with all detail
relating to each line item and its purchasing
information

Repeat Orders Listing
- Those who order the same items repeatedly
from the same vendors will find this feature
useful

Vendor Information
- If you are using the Accounts Payable system in
conjunction with the Purchase Order system,
there is no need to add vendor information. The
Purchase Order system will automatically read
and edit the Accounts Payable vendor file. If
you are using the Purchase Order as a stand alone
system it is essential to have a vendor record in
the vendor file, for any company/vendor to which
you would like to issue a computerized purchase
order or even if you only want to track purchase
order information. A vendor list can be printed
either by name or number.

Product Item (Inventory) Listing
- If you are using the Inventory system in
   conjunction with Purchase Order, any new
   product items should be added in Inventory.
   Editing should also occur in that system.
   Purchase Order will automatically read
   information from the inventory product item file.
   When being used as a stand alone module, the
   Purchase Order system will maintain its own
   product item file.

Purchases - Invoice Variance Report
- Displays all information for received product
that does not agree with the purchase order that
was processed
- Date range
- Shows quantity ordered and quantity received
- Invoice number, vendor number and purchase
order number displayed

Received and Returned Merchandise Register
- Displays date; vendor; p.o. number; product item
by date range

Ship - To Address Listing
- Will list by either "ship-to" code or "ship-to"
name
- Address and phone number